Do I need to apply for placement?
Theme Camps get a specific spot allocated to them and get included on the map on the website, in printed materials, and in the event guide given to participants when they arrive at the event. This makes your camp easy to find, which is what you want. We highly encourage you apply to register/place your theme camp so our City Planning team can help you get the space you need. There is no guarantee you will be placed, but you will definitely not be placed if you do not apply for placement.
To apply for placement:
- Please read the Theme Camp Placement FAQs
- Review Sample Questions. These will help you make sure that you’ve gathered together all the information you’ll need to complete the form. You may save a copy of this form, answer the questions and then you will be able to copy and paste when the application is live!
When will I receive a response about my placement?
You will get a confirmation that your Theme Camp placement request has been received. Actual camp location will be communicated once the Constellation City map is completed. We are working to make this the best city ever! You will find out about your specific placement when the map is completed, which is near the start of the event.
Do I get to choose exactly where my Theme Camp will be place? Is placement guaranteed?
In short, exact requested placement is not guaranteed, as City Planning must accommodate multiple camps and balance everyone’s needs. The Placement/City Planning team will work closely with you to determine your needs, as well as your interactivity and ability to host other activities.
I want to have amplified music. Will this affect my placement?
Yes! In order to be good guests we need everyone who wants to have amplified music to agree to the sound policy and provide additional information so that we can place you in the best location. We also want to make sure that there is not competition between the various large sound camps and that the sound from the larger camps isn’t overwhelming the smaller camps who also want to share their music or quiet activities with attendees.
The more information you can give us about your plans for sound the better we will be able to place you.
Read our Sound Policy
Will I receive free/reduced price tickets with my placement?
No. Everyone buys a ticket to attend, including the Board, Constellation production team and volunteers. It’s an important ethos of our shared event, and also how we fund so much art!
Will I receive in-camp car passes with my placement?
In-camp car passes will be limited. Every camp that is placed will not automatically include a car pass or may be limited to only one pass unless there are special requirements. As a city, we prefer to minimize the number of vehicles onsite. If you place a storage vehicle in your camp, please disguise/incorporate the vehicle into your camp theme.
You will need to have a pass for any vehicle that remains on site during the event and the Placement/City Planning Team will help you make this happen. All other cars must be parked in the parking lot once unloaded.
A number of factors go into deciding how many in-camp car passes are distributed. These include size and total number of camps and art that register for placement, and where you end up getting placed. Consider alternate possibilities such as sharing storage/lock-up space with a neighboring camp, or creating a locking bar/box/cabinet for your storage needs. Cars that remain within theme camps are intended as storage, not as car camping (we understand that you may sleep in your storage vehicle, but being part of a theme camp is different from car camping).
What about RV’s or large trailers? Can I keep one of those in my theme camp?
Trailer/RV passes for Theme Camps are available but will be limited. Placement/City Planning will work with you based on your needs and the need to maintain the minimum amount of cars in the city. In the event of soggy conditions, larger heavy RVs or trailers might struggle in the back area, so please work with Placement/City Planning if there are concerns. NOTE: RV hookups are only located in a designated area and may be available to theme camps based on approval.
Can I have fire or heat sources in my theme camp?
Yes. Burn barrels, open (off the ground) fire pits and flame effects are permitted for all camps with approval by the Fire Safety Team. Please review the Fire Safety guidelines and policies HERE and send any related questions to email@example.com
Will I receive early arrival with my placement?
Depending on the nature and size of your theme camp you may be issued early arrival passes by Placement/City Planning which will allow you to arrive before the gates open on Thursday at 12pm. NO ONE IS PERMITTED TO ARRIVE EARLY WITHOUT PRIOR APPROVAL AND EARLY ARRIVAL PASSES.
Is Power available with my placement?
Having access to power cannot be promised or guaranteed. Please come prepared to not have access to power, as placement can change up to and during the event as needed. As much as we would like to, we cannot guarantee power to anyone.
If I need to make additional requests or special requests for my Theme Camp can I and who do I contact?
Absolutely, the Constellation Placement/City Planning Team is excited to listen, learn and grow with you as we build an amazing community focused event and city. If you have any special requests, please do not hesitate to contact CPCT at firstname.lastname@example.org who will work with you to figure things out!